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Streamline your admin function, reduce OPEX and minimse fraud by automating the expense submission and reconciliation process for corporate cards and out of pocket expenses.

Serko Expense is an enterprise grade, expense management solution optimised for supporting corporate card programs. The application lives in the cloud, is relevant to organisations with as few as 50 employees right up to large organisations with more than 10,000 employees and is proven to help companies make significant cost savings through better expense management. 

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Expense Management made easy

Have confidence in the governance of your employee's expense claims with technology that makes it easy to capture and process expenses, and even easier to identify potential breaches.

Managing corporate expenses through Serko Expense couldn’t be simpler. Using the Serko Mobile app, employees simply take a photo of their receipt, add a description and submit for approval straight from their phone. Every night, card transactions from the previous day are pulled in and matched automatically with the correct receipt. Credit card reconciliation stops being a month end project and becomes a daily task that's done in a couple of minutes.

Reclaiming cash expenses is equally easy. Using the app, employees take a photo of their receipt, add basic coding details, and submit for approval. Serko Expense’s Optical Character Recognition (OCR) technology, extracts the date, vendor, $ amount and GST information from the receipt and automatically populates the expense item, avoiding the need for error-prone manual data entry.

Serko Expense can also create claims from receipts that are forwarded by email to our dedicated receipt management address. Again, using OCR technology, our system extracts the relevant expense data and creates a new item in their Serko Expense account. As with images from the mobile app, all emailed receipts that can be matched with a corporate card transaction will be automatically attached to the claim in Serko Expense.

Key Features of Serko Expense

  • Corporate card, out of pocket, mileage, allowances and cash advance
  • Full expense capture and submission from mobile app
  • Approval of expense claims via mobile app
  • AI receipt data extraction for mobile and email receipts
  • Direct integration with Uber for Business
  • Automatic GST and FBT calculation
  • Pre-trip approval of travel bookings from Serko Online
  • Automated policy management and alerts
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Serko Expense
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Intelligent Expense Management

Zeno arms CFOs with intelligent technology to proactively identify and manage out of policy claims, preventing expense claim fraud and dramatically streamlining the expense administration function.

By consolidating all corporate card and cash expenses into a single platform, organisations can control spending and enforce expense policies more effectively. The challenge is how to get visibility into the card spend so that it can be controlled effectively, and then how to get employees to provide all of their card receipts in a timely manner.

A proven solution is an online expense management tool, like Serko Expense, that has been optimised for corporate card reconciliation. Unlike other online expense management tools, Serko Expense not only pulls in card transactions data from all of the major banks every day, but also pulls in data from other sources, such as Serko Online and Uber for Business, which further improves the process of managing card spend.

Corporate card transactions are pulled in from your nominated bank or financial institution and matched automatically with the correct receipt, so reconciliation becomes an always-on process that's all done in a couple of minutes. 

Say goodbye to the monthly expense claim grind. Employees capture receipts via the mobile app, or email receipts directly to Zeno, add a description or cost centre if needed and submit for approval there and then.

Serko Expense works with all the major corporate cards - Visa, Mastercard, Amex, Diners, AirPlus and more, as well as pulling in data directly from vendors like Uber for Business and Cabcharge.

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Serko Mobile

From the app, Zeno users can capture receipts and submit expenses, and managers can review expense claims on the go. No more hanging on to paper receipts, no more laborious expense claims, and users receive automatic status updates throughout the workflow.

With Serko Mobile users can:

  • Capture images of receipts, add supporting info and upload to Serko Expense for processing/approval
  • Review, approve and reject expense claims
  • Review, approve and reject travel requests made inside Serko Online

As you’d expect, users receive alerts directly to their phone when something needs reviewing or approving.

Serko Mobile is also integrated with Serko Online, our travel management software. So if you’re using Serko Online for your travel bookings AND Serko Expense for your expense management; both can be managed on the one app.

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Business Benefits

Serko Expense streamlines the employee expense process, ensures governance and provides insight into T&E spend, typically delivering measurable savings in 4-6 months.

  • Overall reduction in Opex through spend visibility and better expense policy management & compliance
  • Up to 75% reduction in processing time for expense claims passing through the finance function
  • Meaningful reduction in expense abuse / fraud

Enterprise Integration

Built to play nicely with your other systems to reduce manual workflows and improve data integrity.

Serko Expense can integrate with most corporate card providers and can ingest or share data with your HR, ERP, Accounting or Finance Management System to reduce manual workflows and improve data integrity.

Expense Management is closely related to finance so to make finance integration easy, standard export file formats have been developed for all major ERP systems. Serko Expense also interfaces with most major HR and ERP solutions to ensure that user data and project code data can be kept up to date automatically.

Spend Visibility

Serko Expense provides managers, approvers and finance teams with a full suite of analysis tools that help them to run their budgets more effectively, identify problem areas, and optimize expense policies. Drill deep into the spending habits of departments, teams, right down to individuals with highly accurate near real-time information.

 

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Pricing

Usage based pricing so you only pay for what you use.

Flexible pricing plans are built around a monthly active-user fee based on the number of employees that uses the system in any calendar month, or a price per expense claim. Choose a plan that suits your organisation with the ability to scale up as your needs develop. 

 

Get in touch to find out more about out our pricing options and what might be best for you.

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Getting Started

As a SaaS, cloud-based platform, Serko Expense is quick to set up. You can expect to be up and running in 2-3 weeks depending on complexity of implementation. To find out more get in touch and we’ll set up a demo for you and your team to learn more and ask questions.

Serko Expense is used in more than 35 countries around the world with customers from all industry sectors. Customers include:

  • Allianz
  • Allegis Group
  • Manpower
  • Australian Transport Safety Bureau
  • Fuji Xerox

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